Click here for a printable version of the policies.

REQUEST PROCEDURE:
To request the use of a University of Arkansas athletic facility for a special event, interested parties should browse this website in its entirety in order to find out more details regarding rental options. Any initial questions not answered on the website may be directed to the Department of Intercollegiate Athletics Event Operations Office (contact information below). If you are ready to move forward with the special event approval process, prospective external clients should submit a completed Facility Rental Request Form (found in the link above). Upon receipt of the form, the Event Operations Office will be in contact within 1-2 business days. Interested U of A campus groups should submit a completed Facility Rental Request Form (found in the link above).

Event Operations Contact: Arek Olson
areko@uark.edu
200A JBAR, Fayetteville, AR 72701
479-718-1141 or contact our main event operations email at EventOps@uark.edu.

The request to use athletic facilities by external organizations and/or campus groups is subject to availability and the provisions of these Guidelines and Procedures. When renting each area as described below, renter is only authorized to enter the approved areas of each facility. Any unauthorized access to areas not specified in the contract without permission will be considered as trespassing and the renter is subject to being billed for additional rent, clean up and/or damages to entire facility.

Facility requests must be submitted at least 2 weeks prior to the requested event date. Consistent with the stated mission and purpose of the University of Arkansas Department of Intercollegiate Athletics, and to ensure efficient and fair use of the Razorback Athletics facilities, the following priority list is followed when scheduling events in athletic facilities:

• NCAA and SEC events
• University of Arkansas Home SEC and NCAA events
• University of Arkansas Post-Season SEC and NCAA events
• University of Arkansas Athletics In-Season Practices
• University of Arkansas Athletics Out-of-Season Practices
• University of Arkansas Athletic Department events
• Facility Rentals

The following dates will be unavailable annually, and the University of Arkansas reserves the right to add to these unavailable dates at any time.

• Home Football Gamedays including Spring Game (Day before and after included as a part of gameday)
• Official Recruit Weekends (Fall and Winter)
• Fall University Commencement
• Spring University Commencement
• Other Major Athletic/Campus Events
• University Holidays

If able to proceed, the signed reservation form will be sent back to you as a confirmation. A cost estimate, contract agreement, and information regarding insurance requirements (at the policies link above) and how to make a deposit will be sent via email as the next steps. Post event, final billing will be sent as soon as all expenses are finalized.

Guidelines and Procedures are Subject to Change